Director KYC (DIR-3) Filling
Director identification number (DIN) refers to a unique identification number allotted to an individual who is willing to be a director or is an existing director of a company. DIN is obtained by filing an application in eForm DIR-3. However, now with an update in MCA’s registry, it becomes mandatory for all directors having DIN to submit their KYC details in e-Form DIR 3 KYC every year.
Requirement to file DIR-3 KYC form
Every director who has been allotted a DIN on or before the end of the financial year, and whose DIN status is ‘Approved,’ would be mandatorily required to file form DIR-3 KYC before 30th September of the immediately next financial year. After the expiry of the respective due dates, the system will mark all non-compliant DINs against which the DIR-3 KYC form has not been filed as ‘Deactivated due to non-filing of DIR-3 KYC.’
The last date for filing the annual DIN KYC (Form DIR-3 KYC and DIR-3 KYC-WEB) for the financial year 2024-25 without a government fee has been extended to October 31, 2025.
Types of Director KYC Process
- KYC through eForm DIR-3 KYC
Any DIN holder who is filing his KYC details for the first time with MCA must file all KYC details only through eForm DIR-3 KYC. There is no option for such a person to access the web service for his KYC. Further, any DIN holder who wants to update any information of his KYC details must update the same through the filing of eForm DIR-3 KYC only. Please note that no update in details can be made by accessing the web service for DIR-3 KYC - KYC through DIR-3 KYC web-services
Any DIN holder who has already submitted eForm DIR-3 KYC in any of the previous financial years and who does not require an update in any of his KYC details as submitted may perform his annual KYC by accessing the DIR-3 KYC web service.
Process of Filing Form DIR-3 KYC Form
- The First step is to download the DIR-3 KYC form from the MCA website.
- Directors must fill in the DIN in the KYC form, whose status is ‘Approved’ and Directors with deactivated DIN because of non-filing of KYC Form, can fill the form after the prescribed due date by paying late filing charges
- Furnish the Required Details in the DIR- 3 KYC Form
- Director must enter his PAN and then click on the ‘Verify income-tax PAN’ button. Then, the system verifies the details of the director on the basis of the PAN card number.
- Update Contact Details and Verify OTP
- Authentication of e-Form- Directors must ensure that the e-Form is authenticated which means it is digitally signed by a Chartered Accountant/Cost Accountant, or a Company Secretary, practicing the profession. Furnishing the details of the practicing professional along with their digital signature is a crucial task that cannot be avoided.
Key Details of DIN KYC & Last Date of DIN Compliance:
The last date for filing the annual DIN KYC (Form DIR-3 KYC and DIR-3 KYC-WEB) for the financial year 2024-25 without a government fee has been extended to October 31, 2025.
Key Details:
- Standard Annual Due Date: The usual deadline for filing the DIR-3 KYC form is September 30th of every financial year.
- Extended Deadline (2025): The Ministry of Corporate Affairs (MCA) has granted an extension for the current filing cycle to October 31, 2025, in response to requests from stakeholders.
- Applicability: Every individual who held a Director Identification Number (DIN) as of March 31, 2025, is required to file this form.
- Filing Fee:
- On or before October 31, 2025: No government fee is payable (NIL fee).
- After October 31, 2025: A penalty of ₹5,000 per DIN is imposed.
- Consequences of Non-Filing: Failure to file by the due date results in the deactivation of the DIN. A deactivated DIN prevents a director from performing official duties, such as signing MCA forms, until the form is filed with the applicable penalty.
Documents and Information Required to File DIR 3 KYC Form
- Permanent Account Number (PAN)
- Aadhar Card
- Passport (compulsory when DIN holder is of foreign nationality)
- Driving License
- Personal and Unique Mobile Number and Email ID
- Proof of Residential Address
- Details of Citizenship, Gender, Date of Birth.
